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hotel_pixabay.com-1330850_640Transient Lodging Tax Description
The City of Newberg collects a 9% Transient Lodging Tax.  The tax is charged on overnight stays in the City.

Definition of TRANSIENT: is any person who exercises occupancy or is entitled to occupancy in a hotel, motel, bed & breakfast, rooming house and lodging house for a period of thirty (30) consecutive calendar days or less, counting portion of calendar days as full days.
 

Tax Rate:

  • The 9% is calculated from the gross rent charged by the operator for each transient stay.

These funds are used to support the City’s tourism and visitor programs, helping to promote Newberg as a destination for travelers. As a lodging provider, you're responsible for collecting and remitting the tax.

  • If you are an Operator that an Agent(s) collects and remits all or some of the tax your behalf, the Operator is responsible to report the estimated amount being remitted by the Agent.
  • If an Agent collects and remits taxes on behalf of an Operator, a separate filing is required for each property address.

Administrative Fee:

    • You are allowed to keep 5% of the taxable rent to cover the costs of administration when collecting the TLT.
LODGING FACILITY rEGULATIONSAll Lodging Facilities must obtain a Business License and Register with the City of Newberg. This can be done through the City’s Online Licensing Portal.  The Registration is part of the Business License and must be filled out at the same time.  If the Business License is not current you will be in violation of the City Code and will incur a penalty NMC 5.05.080 .

Requirements for Short-Term Vacation Rental Operators
To legally operate a Vacation Rental within the City of Newberg, the following requirements must be met:

1. Land Use Approval
 Before registering your Vacation Rental for Transient Lodging Tax (TLT) purposes, you must obtain land use approval from the City of Newberg Planning Division.
2. Active Business License & Registration
All Vacation Rental Operators must maintain an active Business License and Registration for the entire period the rental is in operation. If a Business License remains expired for more than one year, the associated Land Use Approval will be voided, and the Operator will be required to reapply for new Land Use Approval.


3. Annual Good Neighbor Notification
Operators are required to distribute Good Neighbor Notices to all properties within 500 feet each year.

    • The City provides a Good Neighbor Notice Template and a Map Tool to assist in generating the required mailing list.
    • A copy of the notice, mailing address list, and signed Affidavit of Mailing must be uploaded during the annual Business License renewal process.

If any of the above requirements are not met, a notice will be issued, and the Operator will have 45 days to correct all deficiencies. The Vacation Rental may not operate until full compliance is restored.  If the Vacation Rental continues to operate without meeting all requirements, penalties will be applied as follows:

    • $2,000 for the first offense
    • $5,000 for each additional offense

An offense is defined as each confirmed rental occurring after the 45-day notice period.


Key Dates and Deadlines

  • Business License Application and Registration: Must be submitted at least 15 days before starting operations.
  • Short-term Vacation Rental Business License Application and Registration: Must be submitted within 15 days of receiving Land Use Approval.
  • TLT Filings: You must file your TLT returns quarterly. Below are the filing deadlines.

SALES QUARTERS

DUE DATE

1ST QUARTER

JAN-MAR

APRIL 15TH

2ND QUARTER

APR-JUNE

JULY 15TH

3RD QUARTER

JULY-SEP

OCT 15TH

4TH QUARTER

OCT-DEC

JAN 15TH

QUARTERLY TAX FILING 

You can file your TLT return with the Finance Department using our Online Quarterly Tax Filing Portal.

  • Short-Term Vacation Rentals: Payments can be made via Check or Credit Card / eCheck through the portal.
  • All other TLT payments: Must be submitted by check:
    • Made out to: City of Newberg, 
    • Addressed: Attn: Accounts Receivable
    • Include a copy of the invoice with Filing #
    • Dropped off at: City Hall-414 E First St.
    • Mailed to: PO Box 970, Newberg, OR  97132 

ADDITIONAL INFORMATION

Here are some important links to keep handy:


Important Contact InformationIf you have any questions or need assistance, don’t hesitate to contact the following departments:

  • Finance Department
    Phone: 503-554-7745
    Email: AccountsReceivable@newbergoregon.gov

  • Planning Division (For land use approvals and zoning questions)
    Phone: 503-538-8325
    Website: planning@newbergoregon.gov